Summary This position is located within the Office of Airports (ARP), Management Staff, ARP-010. The incumbent serves as a Government Information Specialist and provides support and assistance to management and staff on laws, rules, regulations, policies and procedures pertaining to the Freedom of Information Act (FOIA), Privacy Act and records/file management. Responsibilities Performs multiple, varying and complex assignments under the limited direction of a manager or more experienced professional. Applies experience and advanced knowledge of laws, rules, regulations, and policies pertaining to the Freedom of Information Act (FOIA), Privacy Act and the protection of Personally Identifiable Information (PII) to enter incoming requests from the general public, legislative offices, or other government organizations into tracking system(s) or database(s); and review, assign, process and complete responses. Assists management with identifying, planning, and/or organizing available resources to accomplish projects/programs/activities. Assists with coordination of FOIA requests and responses with management and staff across ARP’s headquarters directorates and regional offices to ensure consistency and compliance with applicable laws, rules, regulations, orders, policies, procedures, executive orders, case law, legal guidance, requirements and established deadlines. Provides support and assistance with process steps and implementation. Participates in and assists with the coordination of ARP specific FOIA and Privacy Act training to ensure compliance with established rules and regulations. Assists with FOIA program reviews and audits; and provides status updates and briefings on the status of ARP's FOIA activities, as needed. Supports and performs records and file management activities, including record schedule requests and updates, records maintenance, use and disposition. Provides assistance with records retention, records maintenance, records consolidation and implementation of FAA and federal government laws, regulations, procedures and processes within ARP. Monitors the protection of Personally Identifiable Information (PII) and ensures compliance with policies for protecting sensitive data. Provides support to management and employees on PII requirements. Assignments may require knowledge and experience working across multiple functional and/or organizational lines. May participate on FAA FOIA, Records Management and Privacy Act groups or teams. Contacts are internal and external to the organization, including ARP managers and staff, other FAA Lines of Businesses/Staff Offices(LOBs/SOs), Records Management Coordinators, FOIA Coordinators, and ARP IT staff. Provides guidance and support on the application of policies and procedures. Gathers data and information to develop reports to communicate status updates to senior management. Supports coordination activities with members of the general public, legal entities, state/federal agencies and other stakeholders. Established policies and procedures provide guidance for most assignments, but allows considerable discretion to select established or recommend new approaches. Resolves most problems or work issues without the assistance of a manager or more experienced professional. However, refers complex issues to a manager. Work is reviewed periodically, typically at major milestones and at project completion. Work activities typically support objectives of one or more organizational units, major subdivision and/or Line of Business/Staff Office (LOB/SO). Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-G, FG/GS-10/11 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization. ----------------------------------------------------------------------------------------------------------------------------------------- Specialized experience is defined as: -Experience reviewing and editing documents prior to release to members of the general public, legislative offices, or other government organizations in accordance with rules and regulations pertaining to the Freedom of Information Act (FOIA) and the Privacy Act. AND -Experience applying laws, rules, polices, regulations and statutory requirements associated with records and file management to provide support and assistance to management and staff. AND -Experience maintaining databases; or developing reports and/or spreadsheets for use by targeted audiences. ----------------------------------------------------------------------------------------------------------------------------------------- You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered. Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification. Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position. Applicants may be asked to verify information on your application for employment with the FAA. All qualification requirements must be met by the closing date of this vacancy announcement. This Level 5 (Moderate Risk; Public Trust) position requires favorable adjudication of a Minimum Background Investigation (MBI) background investigation prior to appointment, unless a waiver is obtained. Education Education cannot be substituted for experience. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. NOTES: 1. This position is covered by the FAA Core Compensation plan. Additional information about Core Compensation is available at: https://www.faa.gov/jobs/working_here/benefits 2. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate. 3. Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping, and referred to the selecting official for selection consideration. 4. AFSCME Interview Criteria: Article 42, Section 13 states: If the selecting official decides to interview any employee on the selection list for a vacancy, then all who remain under consideration for the position at that point in the process must be interviewed. If the selection list is shortened to a best qualified list through a comparative process, then the best qualified list shall be considered to be the selection list. If it is determined that interviews are required and telephone interviews are not utilized, travel expenses incidental to these interviews will be paid in accordance with the Agency's travel regulations and this Agreement. This is a bargaining unit position. This position is represented by AFSCME Local 1653. Links to Important Information: Locality Pay , COLA