Job Information
The Building People Senior Administrative Support Specialist in Washington, District Of Columbia
The Building People, LLC, has a position open for a Senior Administrative Support Specialist. Responsibilities include providing the federal client with professional on-site administrative support to facilitate the operations of existing buildings and new small to large-scale construction projects. Projects may include space upgrades or modification/reconfiguration of spaces to meet the mission needs of clients.
Key Responsibilities:
Provides general document preparation, editing, and management support for project management and technical staff. Responsibilities may include maintaining a repository of contract deliverables; managing a reference/resource library; preparing and monitoring facilities for technical training, teleconferencing, and meetings, and other support documents.
Records/Correspondence management support (includes Executive Correspondence), tracking, formatting, receipt, review, editing, document assembly, delivery, archiving, and disposition of documents and records
Generating monthly Progress Summary Reports being reviewed by the off-site Project Manager and DHS Contracting Officer Representative (COR).
Required Experience & Skills
A minimum of one year experience providing correspondence management support with skills including written correspondence, general office skills, and front office operations with Microsoft Office Suite 2016 and Internet Explorer.
Utilize SharePoint to assist with tracking, reporting, and logistical support for workflow and processes.
Handling the administrative business, planning, organization, and controlling the clerical aspect of the office including the preparation, communication, coordination, and storage of information/data while maintaining a process of work inside the office within the organization.
Acting as a liaison with Information Technology (IT) Support to ensure that staff have appropriate IT equipment.
Acting as the weekly/monthly Activity Report Coordinator, Virtual Office Coordinator and Organization Chart Coordinator when required
Assisting with the accountability of IT assets
For proposed Senior Administrative Support Personnel, the ability to pass a DHS “suitability” background investigation is a requirement
Preferred Experience & Skills
Ability to work independently, in groups, and in a fast-paced environment.
Drafting VIP Tour Procedures Kit for Program Manager’s review
Managing VIP Tours and assisting with Visitor Access Requests (VAR)
Arranging local travel (sedans/government vehicles)
Scheduling and attending on/offsite Leadership and Team Meetings (includes drafting minutes for weekly, bi-weekly, and monthly meetings)
Managing and maintaining executive and other leadership calendars
Assistance in maintaining office supplies/property for immediate staff.
Supporting Human Resource (HR) actions
Required Education
- A bachelor’s degree in Business Administration from an accredited University recognized by the U.S. Department of Education.